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People Coordinator



Administration, People & HR
Boston, MA, USA · Boston, MA, USA · Remote
Posted on Monday, July 1, 2024

Why AeroShield might be great for you

AeroShield Materials is a collaborative team of 17 people bound by a mission to deliver innovative new materials to make our lives more sustainable and comfortable. Every year, windows and doors lose an estimated 40 billion dollars in thermal energy in the US. We are developing super-insulating, transparent aerogel inserts for windows to bring state-of-the-art thermal comfort and energy efficiency into homes at an affordable price.

As part of AeroShield, you would join an agile, passionate, and talented team focusing on realizing our mission in a sustainable, ethical, and innovative way.

What we are looking for in a People Coordinator

As the People Coordinator, you will support the day-to-day business operations of the company. You will work closely with the founders, championing a great employee experience and ensuring that employees have the resources they need to be productive, while keeping the office space functioning and organized.

This role is responsible for creating and maintaining company policies, communicating with both internal and external stakeholders, and cultivating a great work environment. This role is ideally suited to someone who loves startups, impactful & sustainable technology, and working with a team passionate about the company mission.

You thrive in a small team environment where you have autonomy over your day-to-day work. Responsibilities of this position include:

  • Oversee onboarding of new employees [prepare documents, training plan followed, meetings scheduled, equipment provisioned, etc.]
  • Build, improve, review, recommend, and launch new policies and procedures related to business operations and employee experience in a startup environment
  • Perform HR functions including running payroll and tracking timesheets
  • Support the team’s inclusion, diversity, and equity goals through involvement in recruiting, onboarding, and company events (such as company-wide meetings)
  • Responsible for maintaining contact database and supporting external communication (e.g. investor updates, newsletters, etc.)

We highly value a positive team culture and are looking for someone who wants to be part of continuously enhancing this culture - ideally playing an active role in this as the company grows. This person should embody the three core values of AeroShield: Understand & Improve, Value People and Persons, and Act Sustainably.


Many great team members do not fit a “standard blueprint”. Even if you do not fit all aspects listed below, but feel that you can contribute to AeroShield’s team, please do not hesitate to apply or to reach out with questions. Great candidates for this role enjoy learning quickly, are excited about new technologies, and possess a background in office management, HR, or startup operations.

  • Excellent time management skills and an attention to detail
  • Ability to work from AeroShield's Waltham, MA facility 3+ days per week
  • Prior experience in office management, grant administration, marketing & communications, or startups
  • Ability to handle confidential and proprietary information and sensitive matters with discretion and a high level of professional judgement.
  • Excellent written and verbal communication skills
  • Demonstrated interest in DEI (diversity, equity, inclusion), people and culture, and cleantech
  • Experience developing / recommending benefits plans, administering payroll, and onboarding new employees is preferred but not necessary

How to Apply

Please submit your resume via our career portal at:

Additionally, please include a few sentences or paragraphs about why you are interested in this role and why it looks like a good fit for you. This does not need to be a cover letter or anything formal, we just want to see what excites you about working at AeroShield!

About AeroShield

AeroShield manufactures a super-insulating nanoporous form of glass for energy efficient windows. Based on silica aerogel technology, AeroShield is more transparent than glass and twice as insulating as air, enabling windows that are 50% more energy efficient and cost-effective, with the potential to save billions of dollars in energy. See and for more details.