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Administrative & Recruitment Assistant



Toronto, ON, Canada
Posted on Wednesday, January 17, 2024

About Pulsenics

Pulsenics is catalyzing novel breakthroughs for electrochemical technologies that decarbonize our planet. Pulsenics’ innovation is the first to apply advanced spectroscopy techniques to industrial electrochemical applications, at scale, to target the industry’s energy waste problem. Our mission is to change how the industry, making up 15% of the world’s GDP, uses its energy.

“Pulsenics” means “Pulse Generation.”

True to its name, our proprietary hardware injects non-disruptive electrical pulses into an

electrochemical system to extract a unique signature for its State-of-Health. When combined with our Data Management Software, this untapped data unlocks fundamental insights that lead to the most energy efficient operations, at scale.

Pulsenics hardware and software is currently being used by customers around the world to improve electrochemical system design and performance. Pulsenics’ customers run diverse electrochemical systems ranging from fuel cells and batteries to wastewater treatment and metallurgy.

At Pulsenics, you will have the opportunity to have a direct impact on the development of our next generation hardware and software products, alongside our world-class team of innovators and engineers!

Key Responsibilities

• Provide administrative support to ensure efficient operation of the office.

• Handle shipping and receiving functions, including coordination with couriers and tracking shipments.

• Oversee purchasing for office supplies and equipment, ensuring cost-effectiveness and managing inventories.

• Manage vendor relationships, including negotiation and communication for office services.

• Coordinate and track contractor activities, maintaining detailed records and schedules.

• Manage IT assets, including tracking hardware and software resources.

• Organize and maintain calendars for senior team members, including scheduling meetings and appointments.

• Manage travel logistics for team members, including flights, accommodations, and itineraries.

• Oversee the tracking of quotes and payment collections, ensuring timely and accurate processing.

• Assist with recruitment initiatives, including job postings, candidate communication, and interview scheduling.

• Plan and organize team outings and social events, fostering a positive company culture.

• Provide general support to visitors and assist in managing office space and facilities.


• Minimum of 2 years of experience in office management, administration, or a similar role, preferably in a startup environment.

• Proven experience in shipping, purchasing, vendor and contractor management.

• Proficient in calendar and travel logistics management.

• Experience in financial tracking, including quotes and payments.

• Exceptional organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Ability to work independently and in a team environment.

• Eagerness to learn and contribute to company initiatives.

• Experience in setting up and implementing company processes.

• Detail-oriented with a focus on quality and accuracy.

• Have outstanding time management, execution and organizational skills.

• Have strong problem-solving skills and can proactively anticipate issues before they arise.

• Adaptability and comfort in a fast-paced, changing startup environment.

• A degree or diploma in Engineering, Business Administration, Human Resources or a related field.

Interested in Applying?

Pulsenics is committed to maintaining a diverse work environment and is proud to be an equal opportunity employer. We strongly believe that the diversity of our employees is one of our greatest assets, and, to that end, are committed to fostering an inclusive and welcoming work environment.

All qualified applicants, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status are encouraged to apply.

If you have any accessibility requirements or concerns regarding the hiring process or employment with us, please notify us so we can provide suitable accommodation.